Administrative Assistant

Stella's Circle
Job Description

Job details

Salary
$19.26–$20.89 an hour
Job type
Full-time
 

Benefits

Pulled from the full job description
Dental care
Extended health care
Life insurance
Paid time off
RRSP match
Wellness program

Full Job Description

  • or equivalent experience

Tasks

  • Arrange and co-ordinate seminars, conferences, etc.
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Order office supplies and maintain inventory
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents

Computer and Technology Knowledge

  • Google Docs
  • Electronic scheduler
  • Database software
  • MS Excel
  • MS Office
  • MS Word
  • MS Windows

Area of specialization

  • Correspondence
  • Reports and records
  • Invoices
  • Charts, tables, graphs and diagrams

Security and safety

  • Enhanced reliability security clearance
  • Criminal record check

Transportation/travel information

  • Own transportation
  • Own vehicle
  • Valid driver's licence

Work conditions and physical capabilities

  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Repetitive tasks
  • Attention to detail

Personal suitability

  • Ability to multitask
  • Accurate
  • Client focus
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Organized
  • Reliability
  • Team player

Health benefits

  • Dental plan
  • Disability benefits
  • Health care plan
  • Paramedical services coverage
  • Vision care benefits

Financial benefits

  • Mileage paid

Long term benefits

  • Group insurance benefits
  • Life insurance
  • Maternity and parental benefits
  • Registered Retirement Savings Plan (RRSP)
  • Tax-Free Savings Account (TFSA)

Other benefits

  • Paid time off (volunteering or personal days)
  • Team building opportunities
  • Parking available
  • Wellness program
Contact Information

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